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Assessments FAQs

What are the assessment amounts I have to pay?
All Rams Hill owners belong to two associations, the Rams Hill Community Association (master) and their respective neighborhood association (sub-association). There are seven sub-associations within Rams Hill, each with differing assessments. 

To determine your assessment amount:

Add the master association + your sub-association (aka your neighborhood association) = total assessments

Master Association Sub-Association 2023 Assessment Amount Total Assessments
Rams Hill Community Association   $304.51/month  master +sub-assoc.
  Carrizo $10.00/month $314.51/month
Casitas $280.00/month 584.51$/month
Estates $350.00/year $304.51/month + $350.00/year
San Felipe $90.00/month $394.51/month
Santa Fe $550.00/month $854.51/ month
Santa Rosa $475.00/month $779.51/month
Vallecitos $184.00/year $304.51/month + $184.00/year

Why do assessments differ by sub-associations?
Assessments differ based on what each Association covers. Please refer to your sub-association's Matrix of Responsibilities for details on maintenance obligations. 

The following four sub-associations do not have a Matrix of Responsibility:
1. Carrizo
2. Estates
3. San Felipe (Rams Hill Golf Course Homesites One)
4. Vallecitos

Why don't some sub-associations have a Matrix of Responsibility? 
If a sub-association does not have a Matrix of Responsibilities, homeowners are responsible for all maintenance items.

Are assessments optional and/or negotiable?
Duty to Pay - Since HOAs are entirely dependent upon the regular and timely payment of assessments by all homeowners, California courts recognize the need to collect those assessments; therefore, assessments are mandatory and non-negotiable. 
Duty to Collect - Boards of directors have a duty to levy regular and special assessments sufficient to maintain the common areas.  Uncollected assessments are an asset belonging to the membership. Failure by the board to collect that asset puts a burden on paying members who must make up the difference in the association's budget. Uncollected assessments can result in higher dues, special assessments, and reduced services. Leaving delinquent assessments uncollected too long can result in bad debt. High delinquency rates and poor collection efforts can also negatively impact the association's ability to obtain bank loans. Lenders look at an association's delinquency history to gauge its ability to repay a loan.

What are my payment options?

Homeowners have several options to choose from when it comes to paying their Homeowner Association assessments:

  • Setting up bill pay through your bank
  • Automated Clearing House (ACH) through Professional HOA Consultants, Inc. (PHOAC, Inc.). A copy of this form is available at the bottom of this page.
  • Check, Cashier’s Check, or Money Order made payable to your Homeowner’s Association. Must include your 10-digit account number. Mail to: Professional HOA Consultants, Inc. P.O. Box 93153 Las Vegas, NV 89193-3153
  • E-Check, Credit, or Debit Card Payments through Alliance Association Bank. Visit https://pay.allianceassociationbank.com/Home for information and instructions. One-time payments do not require account creation.
How am I notified of my monthly assessments? Monthly assessment statements are mailed or emailed to residents. For questions regarding billing, please contact the HOA management company, Professional HOA Consultants, Inc., accounts receivable department at 619-229-0044 or [email protected].

If you would like to change how you are notified, whether by email or paper statement, please contact [email protected].

If you receive e-statements, please save the following email address to your contacts to ensure that your statements are going directly to your inbox and not your spam folder: [email protected]. 

I would like to have my dues automatically deducted from my account each month. What do I do?
You can set up bill pay through your bank or complete an ACH form and submit it to [email protected]. Auto withdrawal through PHOAC, Inc. is free and will auto-adjust to any changes in the monthly dues amounts. If you are using your own online bill-pay, and if your assessment amount changes, you will be responsible for updating the amount yourself.

What day of the month is ACH pulled?
ACH is pulled between the 10th and the 15th of the month. 

Where do I mail my payments to?
Mail payments to (Please write your complete 10-digit account number on each monthly payment and do not combine payments on one check. Please write two separate checks to ensure that your payments are posted to the correct accounts.):

Professional HOA Consultants, Inc. Processing Center
P.O. Box 93153
Las Vegas, NV 89193-3153

I would like to set up bill pay through my bank. What do I do? 
To sign up with your bank’s bill-pay, call or log in to your bank's website and ask for/look for bill-pay services. Please make sure any bill pay meets the following criteria:
1) Make your payments out to the name of your HOA
2) Reference your HOA account number on the payment line

Please note that if you are using your own online bill-pay, and if your assessment amount changes, you will be responsible for updating the amount yourself.

How do I locate my 10-digit account numbers?  Please refer to a copy of your monthly statement or contact the HOA management office at 760-767-1158 or [email protected].

What happens if I don't pay for my assessments? 
Timely payment of regular and special assessments is of critical importance to the Association. A member's failure to pay monthly assessments when due creates a cash-flow problem for the Association and causes those owners who make timely payments for their assessments to bear a disproportionate share of the community's financial obligations. Therefore, the Board of Directors has enacted a Collection Policy concerning the collection of delinquent assessment accounts. Please refer to the Collection Policy at the bottom of this page for details.

Are any utilities covered by the HOA?
Trash collection is covered through the HOA, but all other utilities are the responsibility of the owner. 

When do I have to submit my payments?
Payments must be received by the 15th of each month to avoid late fees. Please allow extra time when mailing payments due to postal service delivery changes.

Can assessment amounts change/increase? 
Yes. Each year, associations must distribute a Year-End Budget Package, which is comprised of an "Annual Budget Report" and an "Annual Policy Statement."

Please make sure to check the first page of your Year-End Budget Package every year to see if there has been a change to your assessments. Depending on your method of payment, you may need to update this information with the banking institution.

I'm trying to set up my account* through Alliance Association Bank, what information do I need? 

You'll need the following information:
  • Management Company ID: 7188
  • Association ID: (see table below)
  • Property Account Number: (please refer to a copy of your monthly statement or contact the HOA management office at 760-767-1158 or [email protected].

Master Association Association ID
Rams Hill Community Association (RHCA) 352
Sub-Association
Casitas 340
Estates 344
San Felipe (Rams Hill Golf Course Homesites One) 350
Santa Fe (Rams Hill Patio Homes Two) 339
Santa Rosa (Rams Hill Patio Homes One) 349
Vallecitos 351

*Because owners belong to two associations, you’ll need to register twice. Once for your neighborhood association, and then again for the master association.

What are the fees when paying through Alliance Association Bank?
E-checks are free of charge. The fee for debit cards is $5.00. The fee for credit cards is 3% of the total being charged. At this time, credit cards cannot be used to set up recurring payments. 

May I make a payment or drop off my assessment checks at the onsite management office? 

Please note that your payment is not considered “received” until Alliance Association Bank receives it. To avoid processing delays, you are encouraged to mail your payment directly to Alliance Association
Bank; however, you may drop off your payments in person at our office. Please make sure to include postage. If you do not include postage, your association pays for the postage, which is paid for by your dues. 

To ensure that your payments are made in a timely manner, and to save your association on postage costs, please mail your payments directly to:

Professional HOA Consultants, Inc. Processing Center
P.O. Box 93153
Las Vegas, NV 89193-3153

Issues regarding payments? For questions regarding billing, please contact the HOA management company, Professional HOA Consultants, Inc., accounts receivable department at 619-229-0044 or [email protected].
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